Accounts Payable / General Ledger – Immediate Start

Job Title: Accounts Payable / General Ledger – Immediate Start
Contract Type: Temporary
Location: Hammersmith, London
Salary: £13.00 - £15.00 ph
Contact Name: Sean Smith
Contact Email:
Job Published: almost 5 years ago

Job Description

Established and growing company have an immediate start Accounts Payable requirement for our busy Finance team in our London office. This role will support all of the EU offices totaling around 120 employees in their day to day business needs and growth plans.  You will be responsible for the accurate and timely recording of all financial transactions and reconciliation of all cash and bank accounts.  You would also be expected to be proactive and work alongside the other AP Administrator to identify areas within the finance system that requires improvement or would benefit from change.


Accounts Payable

  • Obtain approval and code Vendor invoices
  • Book Vendor Invoices into the Financial Systems
  • Raise payment against Vendor Invoices
  • Booking Employee Expenses
  • Raise Payment against Employee Expenses
  • Book Honoraria Requests to appropriate projects
  • Raise Payment against Honoraria requests
  • Reconcile individual Vendor accounts against Vendor’s statements
  • Liaise with Vendors regarding individual queries
  • Match up travel bookings to monthly travel statement
  • Liaise with US colleagues to ensure appropriate authorization on US payments
  • Provide weekly creditors reports
  • Ensure monthly targets are met



  • Daily Cash Statement reporting
  • Weekly Bank Reconciliations for all UK accounts
  • Issuance of Petty Cash and Study Floats (including foreign currency petty cash)
  • Booking of Petty Cash and Study Floats into Financial Systems
  • Ensure petty cash claims comply with both company policy and published legislation
  • Weekly Petty Cash Reconciliations
  • Global Daily Cash Book reporting


General Ledger

  • Monthly balance sheet reconciliations
  • Ensure monthly accruals are posted
  • Ensure monthly prepayments are recorded



  • Completion of quarterly VAT returns and EC Sales lists
  • Completion of PAYE Settlement Agreement information (UK Only)
  • Ensure prompt payments to the correct authorities


Intercompany (transfer Pricing)-Global

  • To ensure all liabilities are to be matched to the correct entities’ assets
  • Prepare monthly reports to the Assistant Financial Controller to facilitate reconciliation


Foreign Exchange

  • Ensure Monthly new FX rates are populated in Financial System



  • To ensure appropriate controls are in place across all aspects of the role and where weaknesses are identified, take steps to implement tighter controls
  • To liaise with Auditors and any other parties who have been approved by the company for the purpose of independent review


Skills and experience:


  • Solid relevant experience in Accounts Payable role with high volume transaction processing
  • Experience of working in a multicurrency environment
  • Good experience of multicurrency bank reconciliations
  • Strong controls environment and desire to improve and streamline processes
  • Good Working knowledge of MS Office and Excel
  • Ability to work on own initiative and multi-task in a busy environment
  • Excellent attention to detail
  • Good communication skills
  • Very important to be a team player