Job Description
Accounts Receivable Administrator - Immediate Start!
We are looking for an Accounts Receivable Administrator on a temporary basis for our busy Finance team in our London office to start immediately.
Accounts Receivable
- Sales invoice and credit note creation on a timely basis, ensuring appropriate information is included
- Sales invoice submission (including submission in electronic customer invoicing systems)
- Recording of Sales Invoices within the Financial Systems
- Collection of customer Purchase Orders
- Completion of W-8BEN/W9 forms where required
- Collection of customer VAT registration numbers
- Updating Sales Invoice milestone tracking
- Weekly Debtors collection (by telephone and email)
- Providing weekly debtors/collections reports to Management
- Liaison with operational staff where information required
- Raising of intercompany invoices to other companies (with supporting documentation)
- Recording of intercompany transactions in the Financial System
- Reconcile debtor accounts against individual debtor statements
- Liaison with Customers by telephone and email regarding individual queries
- Raising of customer refunds and arranging for appropriate documentation and return of funds
- Entering customer details onto Financial System and working with Senior Financial Accountant to ensure invoicing process is streamlined
- To take responsibility for completion of any other ad hoc requests from the Billing and Collections Manager or EU Finance Director
Receipts and Banking
- Ensuring cash receipts are accurately recorded in the Financial System and matched off against the correct invoice
- Liaison with other companies over unidentified cash receipts ensuring funds transferred to correct company
- Support for Daily Cash Reporting and Weekly Bank Reconciliations for all UK accounts
- Month End
- Ensure no customer receipts are left unallocated
- Ensure all invoices have been filed for the month and reconcile to the invoice day book
- Produce final aged debtors report
- Ensure monthly targets and schedules are completed
- Implement and report on DSOs monthly
- Prepare monthly reports as requested Senior Financial Accountant to facilitate reconciliations
Skills and Experience
- Solid extensive experience in Accounts Receivable role
- Good experience of working in a multicurrency environment
- Knowledge of Access Dimensions and Microsoft AX desirable but not essential
- Good Working knowledge of MS Office and Excel
- Will be responsible for invoicing, posting cash, invoice track and timesheet tracking – see full job description attached
- Solid extensive experience in Accounts Receivable role
- Good experience of working in a multicurrency environment
- Knowledge of Access Dimensions and Microsoft AX desirable but not essential
- Good Working knowledge of MS Office and Excel