Accounts Receivable Administrator - Immediate Start!

We are looking for an Accounts Receivable Administrator on a temporary basis for our busy Finance team in our London office to start immediately.  

Accounts Receivable

• Sales invoice and credit note creation on a timely basis, ensuring appropriate information is included

• Sales invoice submission (including submission in electronic customer invoicing systems)

• Recording of Sales Invoices within the Financial Systems

• Collection of customer Purchase Orders

• Completion of W-8BEN/W9 forms where required

• Collection of customer VAT registration numbers

• Updating Sales Invoice milestone tracking

• Weekly Debtors collection (by telephone and email)

• Providing weekly debtors/collections reports to Management

• Liaison with operational staff where information required

• Raising of intercompany invoices to other companies (with supporting documentation)

• Recording of intercompany transactions in the Financial System

• Reconcile debtor accounts against individual debtor statements

• Liaison with Customers by telephone and email regarding individual queries

• Raising of customer refunds and arranging for appropriate documentation and return of funds

• Entering customer details onto Financial System and working with Senior Financial Accountant to ensure invoicing process is streamlined

• To take responsibility for completion of any other ad hoc requests from the Billing and Collections Manager or EU Finance Director

Receipts and Banking

• Ensuring cash receipts are accurately recorded in the Financial System and matched off against the correct invoice

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• Liaison with other companies over unidentified cash receipts ensuring funds transferred to correct company

• Support for Daily Cash Reporting and Weekly Bank Reconciliations for all UK accounts

• Month End

• Ensure no customer receipts are left unallocated

• Ensure all invoices have been filed for the month and reconcile to the invoice day book

• Produce final aged debtors report

• Ensure monthly targets and schedules are completed

• Implement and report on DSOs monthly

• Prepare monthly reports as requested Senior Financial Accountant to facilitate reconciliations

Skills and Experience

• Solid extensive experience in Accounts Receivable role 

• Good experience of working in a multicurrency environment

• Knowledge of Access Dimensions and Microsoft AX desirable but not essential

• Good Working knowledge of MS Office and Excel

• Will be responsible for invoicing, posting cash, invoice track and timesheet tracking – see full job description attached

• Solid extensive experience in Accounts Receivable role 

• Good experience of working in a multicurrency environment

• Knowledge of Access Dimensions and Microsoft AX desirable but not essential

• Good Working knowledge of MS Office and Excel
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